Festival Volunteer Job Descriptions

Poster Distribution
Three Weeks before Festival

Distribute Festival Posters to businesses in the Woodland Hills area. Must have Car.

Festival Clerical Work
2 hours per week for 8 weeks (or equivalent)

Help with general clerical work at the CTMS Office during week days between 10am and 4pm. Computer skills (Microsoft Office and Windows) are helpful. Also filing, stuffing envelopes, or similar work.

Festival Program Writers
2 hours per week for 8 weeks (or equivalent)

Help create the festival program. Computer skills (Microsoft Office, and Adobe Creative Suite) a must! May work at home or at the CTMS Office during week days between 10am and 4pm. Must attend two weekend meetings in early May and June. (exact dates to be determined)

Festival Program Ad Sellers
4 hours per week for 4 weeks (or equivalent)

Help sell ads in the festival program. May work at home (or at the CTMS Office) during normal business hours. Contact past festival sponsors by phone and email to solicit ads for the festival program.

Festival Press Relations

Help write press releases, contact reporters etc. Get the word out about the Festival. Some experience with public relations helpful.

Arts & Crafts Row
Setup AND Tear-down

You will help vendors and craftspeople carry their merchandise from their cars to their booths, using a dolly. You MUST work both morning and evening parts of this job! This is an active job that requires lifting and carrying.

Load In/Load Out Crew

You will help move Festival Supplies and Equipment from and to the CTMS Office. Some heavy lifting required.

Site Decoration and Signs
Setup AND Tear-down (DOUBLE SHIFT)

You MUST work both a Friday setup shift AND the Sunday Teardown shift. You will be helping prepare the hotel for the Festival, active work.

Site Setup
Setup AND Tear-down (DOUBLE SHIFT)

You will be setting up the Festival workshop areas. It's an active physical job. You MUST work both the Friday setup shift AND the Sunday Teardown..

Street Signs
Setup AND Tear-down

Teams of two will follow maps and drive around the Woodland Hills area, putting up direction signs. On Sunday, you will take down the same signs you put up. You MUST work both the Friday setup shift AND the Sunday Teardown. You MUST have an available car to use.

Accounting Room

You will assist the Festival Accountant in a secure room at the Festival. Specific training will occur during your shift. Volunteers must still attend general training session.

Back-up/Runners

You may find yourself doing any of the jobs on this page, or running errands, according to need! You'll wait to find out at the Volunteer Registration Table, then go wherever the need is greatest.

Children's Area Assistant

Assist staff members with children's activities (this is NOT childcare - parents will attend). Games, songs, dances, etc. * Please note: For the afternoon shift, you must work BOTH Saturday and Sunday shifts to equal ONE shift.

Country Store

Sell T-shirts and other CTMS merchandise, restock displays, and answer questions. Usually seated and in the shade! Its sometimes hectic and high pressure, but everyone who does this job says it's fun! Retail experience is a plus.

Entry Control
(Ticket taking/Wristbands)

Teams will work together at the Festival entrance to take people's tickets, put wristbands on them. Mornings are very busy.

Door Security
(Check for Wristbands)

Teams will work together at the doors to the major Festival Areas to check for wristbands.

Information Booth

Teams of two, answer questions about the festival and every subject imaginable. Great for pairs of spouses or friends! A fun way to learn all about the festival.

Instrument Check

You will check instruments in and out of our Instrument Check Room. This is active work with some heavy lifting. Very busy during workshop breaks & slow in between.

Instrument Consignment

Help staff members supervise the sale of used instruments and monitor security at the entrance/exit. A great opportunity to see lots of different instruments and talk directly to the sellers.

Photographer

Festival photographers will be expected to photograph targets identified by the coordinator. Targets include groups on stage, in workshops, and individuals. Must have applied experience, and submit samples for evaluation before being assigned. Must use DIGITAL CAMERA with high resolution setting and turn over CD with high resolution files.

Raffle Ticket Sales

Wear a funny hat and big sign, man the Raffle booth or wander the Festival grounds offering raffle tickets for sale. Outgoing personality a must -- be ready to have Fun!

Site Crew

You will work as an assistant to the Festival Site Director. You will help the Festival Site Director run the festival. Must be willing to pitch in and help where needed.

Sound System Technician

You'll help run the sound boards for the concert and dance areas - TECHNICAL EXPERIENCE IS REQUIRED! Describe your relevant experience and the Sound Coordinator will call you.

Stage Manager Assistant

You’ll help the Stage Managers run the concert stages. Help performers get on and off the stage, etc as needed.

Telephone Operator

Work alone answering 3 phone lines, answering questions, giving directions & relaying messages via two way radio to staff members.

Ticket Sales and Will Call

Sell Festival tickets, and distribute will call envelopes. Usually seated. Its sometimes hectic and high pressure. You will be handling money, so you must be precise. Retail experience is a plus.

Transport Arriving or Departing Visitors

You will make two round trips to pick up Festival artists at LAX and deliver them either to a nearby home or to the Festival hotel in Woodland Hills, using your own vehicle. A large car or van would be very useful! Driver’s License and Proof of Insurance are required.

Volunteer & Staff Registration

You'll help a staff member check in Festival volunteers, put wristbands on them, and hand out nametags, T-shirts, and information. You mostly sit, but may also run some errands. Mornings are busy.

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